Aliya Ertaevna Makhmutova

Archive Manager

In its work the archive is guided by the сurrent legislation of the Republic of Kazakhstan on archival business, rules and other normative and methodological documents regulating archival work. Chronological boundaries of archival documents are the documents from 1998 to the present time.

Roza Ayashevna Bisenova

Senior Inspector of the Document Management Department

Turmakhan Lyazzat Kazykhanovna

Referent-specialist

In its work the department of documentary support is guided by the laws of the Republic of Kazakhstan, resolutions and orders of the Government of the Republic of Kazakhstan, concerning the organization of record keeping and archival work, the instruction on record keeping of the University.

 Purpose: improvement of the system of documentary support of the department, organization of current record keeping of the University with application of information technologies.

Tasks and functions:

1. Ensuring a uniform order of organization and maintenance of office work in the structural units of the university, unification of document forms, creation of templates of university documents.
2. Organization of office work in accordance with standards and regulatory and methodological documents.
3. Organizational and methodical management of work with documents in structural subdivisions. 4.
4. Organization of control over the timely execution of documents in accordance with the resolutions of the university management.
5. Providing the appropriate regime of access to the documents having a confidentiality label and the use of information contained in them;
6. Drawing up a consolidated nomenclature of affairs of the university, control over the correct formation and execution of cases in structural subdivisions;
7. Development of normative and methodological documents on record keeping (instructions on work with documents, forms of official documents, unified forms of documents).
8. Registration and accounting of documents, reference and information work on documents.
9. Receipt, registration, accounting, storage and distribution of incoming, outgoing and internal documentation.
10. Operational search and issuance of information on documents.
11. Introduction of new information technologies in work with documents.

Control over the compliance with the established order of work with documents.